Project or Building Acceptance
No responsibility for “completed” construction areas should be taken on by the site operational management team(s), without the formal acceptance of the project, area or building according to pre-defined criteria. This should include a formal sign-off and handover process involving the team(s) who will be responsible for site operations and ongoing site reliability. should include the following elements as a minimum:
The handover of an authorised Practical Completion document with all outstanding issues (Snagging List), noted and agreed with a complete and accurate asset list made available to the site operational teams.
A full commissioning programme that has been successfully completed up to and including Integrated Systems testing (IST), with all commissioning records fully updated and made available.
All new systems are fully integrated, properly commissioned and proved to be working correctly in conjunction with existing systems. The handover should include all commissioning records and operational documentation as well as all control system details and maintenance requirements. All new systems should be proved to be functioning correctly and properly maintainable with accompanying maintenance schedules and maintenance procedure documentation.
All hard and soft copies of O&M, H&S manuals and CDM documentation must be up to date, correct and made available in their entirety prior to the site Operational Management team before they take any operational responsibility.
Acceptance testing may be required by a by the operational teams to confirm maintainability and the operational teams should not undertake any management responsibility until they have been properly trained on the new systems and satisfied themselves that these systems are working and able to be properly maintained.
The site management team(s) should have the opportunity to recruit and train staff well before live production operations commence. Ideally the core site operations staff should be present during commissioning.